Information for suppliers

Framework agreements:

• Framework agreements are awarded by professional buying organisations in accordance with statutory legislation on procurement.
• As a consortium member, the University primarily contracts via a framework agreement endorsed by North Eastern Universities Purchasing Consortium (NEUPC).
• These contract opportunities are exclusive to suppliers already awarded to the particular framework agreement.

When a framework agreement is not used:

• Tenders for contracts below £30,000 (inc. VAT) are usually invited by e-mail on a request for quote basis.
• Usually, when contract values are above £30,000 (inc. VAT):
  • Tenders are invited by publication of a Tender Notice on the Find a Tender website
  • Procurements are conducted exclusively via the University’s e-sourcing website.

Website registrations

• The Procurement Regulations 2024 obligate a supplier who tenders in response to a published Tender Notice to be registered (on Find a Tender) and be able to provide their Central Digital Platform share code to the University.
• Suppliers may wish to create a profile in the University’s e-sourcing website at any time to receive alerts about the University’s published procurements. A profile is required in order to access tender documents and submit tenders.

Terms and Conditions

• All suppliers are expected to adhere to the University’s Code of Conduct for Suppliers
• Unless otherwise agreed by the University, these terms and conditions apply to contracts (as appropriate):
  • Procurement Terms and Conditions - Goods
  • Procurement Terms and Conditions - Services
  • Procurement Terms and Conditions - SaaS

Ethical procurement

These statements set out the standards we expect of our staff and suppliers:

• Statement of Procurement Ethics
• Code of Conduct for Buyers
• Code of Conduct for Suppliers

Paperless Purchase-to-Pay process

• All purchase orders are system-generated and emailed directly from the University’s finance system to the supplier.
• Suppliers are required to submit invoices by email.
• The University pays invoices using BACS.

New supplier form

• New suppliers to the University will need to complete a New Supplier Integration Form.
• Your contact at the University can provide you with the form.

Invoices

• Invoices must be submitted to invoices@leedstrinity.ac.uk
• The University will not accept invoices without a valid purchase order number.
• Undisputed invoices will be paid within 30 days.